Bold.org is our top pick for online scholarship funding.
If, like us, you’re passionate about higher education, the best way to help students achieve their educational and financial goals is by creating a scholarship fund. By starting a scholarship, you can set aside tax-free money to help deserving students afford their college education and change the course of their academic lives.
Because you have to go through the process of creating a tax-exempt foundation and providing documentation to the IRS, setting up a scholarship on your own can be fairly complicated. Luckily, there are scholarship management organizations that can take care of all the initial paperwork for you. These organizations can also support you by collecting donations for your award, advertising the scholarship, and going through applications to choose the best recipient.
This article will outline what a scholarship fund is, the regulations to be aware of, and how a scholarship management organization can facilitate the process and help you reach your goals so that you can help hard-working students reach theirs. Let’s get started.
What Is a Scholarship Fund?
A scholarship fund is a charitable grant that helps make higher education possible for many students by offsetting the cost of higher education. In general, scholarship recipients put the money toward direct educational expenses, such as textbooks, fees, and tuition, as well as basic living expenses so that they can focus one hundred percent on their education.
How to Start a Scholarship Fund in Four Steps
These are the basic steps to follow to set up a scholarship:
1. Decide How Much Money You Want to Spend
It may seem obvious, but the first step to starting a scholarship is to figure out how much money you want to contribute and how often. This is also a good time to decide whether you want to accept donations from others instead of funding the entire award yourself. Keep in mind that if you choose to establish a nonprofit or a private foundation on your own to host the scholarship, you will likely spend more than just the amount given to the recipient of the award.
Some potential costs include paying an attorney or tax expert, setting up a website to accept applications, and spending money on advertising fees. If you don’t plan on going through each of the applications yourself, you may also want to hire an assistant or two to help with the selection process.
How to Reduce Extra Expenditures
You can reduce some of these extra expenditures by going through a scholarship management service. Many of these services will take care of the tax paperwork, advertise the award, accept applications, and make the first cut to find the best candidates.
Scholarship Management Fees
The fees for these scholarship management services vary. Although you’re still likely to spend less with a scholarship management service than on your own, you can also find some free scholarship platforms. Organizations like Bold.org provide free management services, so all of your money goes to the scholarship recipient.
2. Understand the Type of Student You Want to Fund
When you create a scholarship, you may have a specific type of student in mind that you want to help. Consider different categorizations that appeal to you.
For example, maybe you want to encourage women who are pursuing STEM degrees or first-generation college students. You can also decide to use your scholarship funds to help students from low-income families or immigrants.
Another option is to base the selection on merit. For example, you could define specific criteria that focus on students who show excellence in academics, sports, music, or the arts.
Making Sure Your Fund Is Nondiscriminatory
No matter who you decide you want to help, it’s important to make sure your target group is broad enough to be nondiscriminatory. U.S. tax laws require that tax-exempt scholarships be awarded in an objective and nondiscriminatory manner, so keeping it broad is important.
By Academic Year
You can provide a scholarship to current college students or even those in a graduate or doctoral program. Another possibility is to create an award that high school students can apply for and use when they start college.
This is another reason why working with a scholarship management program will help. If you aren’t entirely sure how to structure the requirements for your scholarship, these organizations handle lots of scholarships, so they can explain all the relevant laws and help you create a program that has the best chance of assisting the students you want to help.
3. Finish the Paperwork
Now that you’ve decided on the basics of your scholarship, it’s time to make it official. You should come up with a name for your scholarship, and you’ll need to choose an application deadline as well. If you create your own nonprofit or private foundation, you’ll need to file documents with the IRS and your state government.
For the IRS application, you must get approval on your selection/award procedures, so you’ll need to write these out as well. If you plan to have a selection committee, you might need to create documents for the members to follow when they are reviewing applications.
Accepting Outside Donations
If you plan to accept donations from others for your award, you also need to go through the paperwork to provide tax documents to your donors. As a private foundation or nonprofit, you need to keep certain records to provide to the government.
How to Reduce Paperwork and Facilitate the Process
Going with an established scholarship platform like Bold.org significantly reduces the amount of paperwork you need to do. When you create a scholarship with an existing nonprofit, you don’t need to establish your own foundation or work on setting up tax paperwork for your donors. The organization takes care of all the behind-the-scenes work for you, so you don’t have to spend your time on administrative tasks.
4. Select the Winner and Award the Money
Once you have set up your scholarship, there are a few more steps you will need to take to spread awareness about your fund and choose a recipient.
Now that your scholarship is established, it’s time to advertise it so students know to apply. With a private foundation or nonprofit, you would need to develop an advertising plan to make potential recipients aware of the award, the application requirements, and the deadline. If you create your scholarship with an online platform, it handles all the advertising for you.
Selecting the Winner
Once you reach the deadline and have all the applications, you can go through them to select the recipient. The number of applications you have will depend on the eligibility rules, the deadline, and the application requirements. For example, you may get more applications for a no-essay award than for a scholarship that requires applicants to provide a personal statement or a video application.
Choosing an Expert Panel
If you set up your scholarship with an organization, you can save time by not having to go through each individual application yourself. For example, Bold.org has a team of reviewers on staff. These experts will read all the applications for your scholarship and narrow down the field to several of the most qualified candidates. Then you can review this small group of applications and determine who you believe should receive the scholarship.
How to Raise Money for a Scholarship Fund
If you don’t want to fund the scholarship entirely by yourself, you can accept donations. There are several ways to raise money. You could ask members of your church or community foundation to donate. Another option is sending the details to family members and friends.
If you go through a scholarship organization to set up your award, you get access to countless potential donors. In most cases, anyone can make a nonprofit donation to a scholarship fund through a management organization. Creating your award on a scholarship platform is often the easiest way to raise funds.
Things to Consider When Starting a Scholarship Fund
Before you begin the paperwork to set up your scholarship, let’s look more in-depth at some of the necessary steps that we outlined earlier.
Deciding Who You Want to Help
If you value education, you are probably looking to create a scholarship because you want to give students a chance to attend college more affordably. It’s essential to decide which students you want to focus on helping.
Whether it’s those who show exceptional athletic or academic prowess, students who may not have been able to attend college otherwise, or those from specific socioeconomic backgrounds, narrowing down what type of student you want to support will make it easier for students to find your fund and for you to choose a recipient.
How to Choose
If you are a religious person, you may want to create a scholarship through your church and offer the award to students who attend a religious university. You can also think about the potential careers of your intended recipients. If you want to see more diversity in the sciences, for example, you could design your scholarship to help underrepresented groups, such as women or minorities.
Remember to Be Broad
While you can place certain limitations on your scholarship to help specific groups of people, as we stated earlier, you just want to make sure the group of potential recipients is broad enough not to be discriminatory, as this is one of the requirements for tax-deductible donations.
Funding Your Scholarship
It’s essential to ask yourself a few logistical questions when setting up a fund so that you can determine a reasonable amount for your scholarship.
- Are you planning to provide all the money for your scholarship from your personal funds?
- Is it an award that you will offer every year?
- Will you set up a foundation or nonprofit to administer the scholarship?
- Will you be hiring a staff of people to review the applications or keep the books?
Opening up Funding to Other Donors
If you are looking to open up funding to other donors, you could do this privately by contacting family members or close friends and asking them to contribute. However, the easiest method is often by going through an online platform.
This type of service has already completed all the nonprofit paperwork and can provide tax documents to your donors. By setting up your scholarship on an established platform, you can advertise it for free to countless potential donors.
Advertising the Award
It’s essential to advertise your scholarship as much as possible. The more people who know about it, the better your chances of getting applications from highly qualified and deserving students. Remember to include the deadline in all of your advertising material.
Depending on the laws of your state, you may be able to list your scholarship at local high schools or colleges. If you created a scholarship within your religious community, you could probably mention it in your church bulletin or newsletter. Another option is to create a website for your foundation or the scholarship itself.
If you’re running your own nonprofit or foundation, there may be specific state or federal rules you have to follow in terms of spending money on advertising. If you decide to use a scholarship management organization, it will probably take care of the marketing for you. An online platform is ideal because it makes it easy for students to find your scholarship through a web search.
Once you’ve established and advertised your scholarship, all that’s left is to wait for the deadline to pass and then review all the applications. If your scholarship is small and only a few students apply, you may be able to review them all yourself. In most cases, however, this process is too much for a single person to handle alone.
You may decide to create a selection committee, or the law may require you to establish one if your scholarship is part of a private foundation or nonprofit. If your scholarship is through your religious community, the church board may need to serve on the selection committee.
Creating a scholarship with Bold.org simplifies the review process. The organization’s reviewers handle the first pass through the applications to find the most qualified candidates. Then, you can make the final decision after you go through these top applications.
IRS Guidelines for Starting a Scholarship Fund
When you’re setting up a scholarship fund, it’s essential to understand the relevant tax regulations. By following specific rules, you can ensure that the money you contribute to the fund is tax-deductible. If you want to accept tax-free donations from other people for your award, you need to make sure your fund follows the proper steps to be defined as a charitable organization.
1. Create a Private Foundation
If you plan to administer the scholarship yourself, you’ll need to create a private foundation and submit the proper paperwork to inform the IRS of your foundation. Getting approval from the IRS is essential to secure tax-exempt status.
There are several steps you must follow to get tax-exempt status for your foundation. This chart from the IRS shows the process of creating a private foundation. But here is a brief outline:
- You’ll need to figure out which type of foundation you want to create.
- A scholarship fund may fall under the category of grant-making foundations.
- You’ll also need to create organizational documents and bylaws.
- Then, it’s time to file registration paperwork with your state and the federal government.
- Make sure your foundation meets all the requirements for tax-exempt status and that you have all the necessary legal documents filled out and signed.
- Once your foundation is established, it’s essential to make sure it operates within the IRS’ rules for tax-exempt organizations.
2. Develop Acceptable Selection Criteria
According to IRS.gov, most grants (scholarships) are taxable unless they meet certain conditions. One of the most critical conditions concerns the eligibility criteria for your scholarship. The IRS states that you must award the scholarship on a nondiscriminatory and objective basis.
This doesn’t necessarily mean that you can’t target your award to certain groups of students, like those pursuing music education or students with severe financial need. However, you do need to make sure your eligibility requirements are broad enough that the intended recipients make up a group that qualifies for charitable contributions. If you are setting up a foundation yourself without help from a scholarship management service, you may want to hire a lawyer to ensure you follow all the federal rules that apply to the selection process.
You need to define the procedure you plan to use to make the funds available to the scholarship recipient. Then, you must get preapproval from the IRS on that procedure.
3. Meet the Legal Definition of Charitable
Under IRS rules, your foundation needs to meet the legal definition of “charitable” to achieve tax-exempt status. When you are setting up your foundation, you will go through all the procedures and paperwork to make sure you follow the regulations that govern charitable organizations.
However, once your foundation is up and running, you must ensure it stays in compliance with the restrictions placed on tax-exempt organizations. The IRS provides a compliance guide for private foundations. The guide includes a list of actions that may compromise a foundation’s tax-exempt status. Some of these activities are accruing a substantial amount of money, making conflict-of-interest investments, and participating in political campaigns.
As you can see, setting up your own private foundation is a complicated process. Fortunately, it’s not the only way to create a scholarship. If you go through a scholarship management organization, you can avoid all the hassle of dealing with the IRS. A good scholarship platform handles all the paperwork for you so you can make and accept tax-deductible donations to your scholarship fund.
The Best Way to Start a Scholarship Fund Today
If you’re looking to help deserving students afford higher education, the easiest way to create a scholarship is through Bold.org. It’s free to create your scholarship, and 100% of your tax-deductible donation goes to the recipient. They handle everything from legal to advertising, from reaching other donors to providing you with an expert panel when it comes time to choose a recipient.
Through their wide network, experience, and expertise, they can save you time and money and help you create a fund that can really make a lasting impact on a student’s life and academic career.
Frequently Asked Questions on How to Start Scholarship Funds
Get answers to some of the most common questions about starting a scholarship.
How does a scholarship fund work?
In general, a scholarship’s monetary award is given to the person who best meets the application requirements. When you start a scholarship, you can decide what you want the eligibility criteria to be. For example, you may want to provide scholarship money for low-income students or minorities. Generally, scholarship money must be used to pay for direct educational costs: tuition, fees, textbooks, and other required educational expenses.
How much does it cost to start a scholarship fund?
The cost depends on the size of the program and how you plan to fund it. Most scholarship organizations recommend a minimum award of $500. The total cost will be more than just the amount of the award because you need to account for the administrative work of advertising the program, reviewing applications, and selecting recipients.
However, the cost is not tens of thousands of dollars like some websites claim; you may be able to do it for under a thousand dollars a year. The best way to keep costs down and ensure your money goes to deserving students is to work with a nonprofit scholarship organization like Bold.org, which is free for donors and students.
How do I start a scholarship fund for high school?
In general, a scholarship provides funds for higher education, and some awards are only open to university undergraduate or graduate students. However, many college scholarships accept applications for potential recipients while they are still in high school, usually at the beginning of their senior year. If you want to start a scholarship fund that high school students can apply for, you’ll need to specify that when you create the award.
You may need to broaden your application requirements compared to an award for grad students. For example, with a grad school scholarship, you could limit it to students pursuing an M.S. in engineering. But most high school students don’t know what they’ll major in at college, so you may want to keep the eligibility requirements more open. If you’re going to support STEM students, you could ask applicants for a relevant essay on engineering, science, math, or technology.
Is a scholarship fund tax-deductible?
In general, scholarship donations are tax-deductible. If you donate through a nonprofit scholarship program, you will receive an official document confirming your donation, which you can use when you file your taxes. If you set up your own scholarship fund, the money may be tax-deductible if you follow IRS rules for tax-exempt organizations.
Can anyone start a scholarship?
Yes. You don’t need to create a nonprofit or run a business to set up a scholarship.
How do I start a scholarship fund for a church?
If you want to set up a scholarship fund through your church, most of the steps are the same as with any other scholarship. Your church may already have nonprofit status, in which case it can accept donations for the award and provide tax paperwork to donors.
There may be additional considerations for a church-based scholarship. Do you plan on having your church board review the applications? Are you only accepting applications from students in your church? Does the scholarship only provide funds if the student attends a religious college? Depending on your church’s bylaws, you may need to get approval from your members to set up the scholarship.
How do I start a nonprofit scholarship fund?
You can start a scholarship and fund it yourself, but another option is to create a nonprofit scholarship fund that allows others to donate. This process can be complicated, and the exact steps depend on your state laws for starting and running a nonprofit.
Suppose you want to give others a chance to donate to your scholarship without the extra steps of creating a nonprofit yourself. In that case, you can go through a scholarship management organization like Bold.org. You don’t have to pay any extra fees, and the platform handles all the administrative work of managing your fund and accepting donations.
How do I start a memorial scholarship fund?
Starting a memorial scholarship fund is very similar to starting any kind of scholarship. You’ll need to figure out how to fund and manage the award and what you want the winning criteria to be. If you plan to accept donations to fund the scholarship, figure out if you want to set up the fund at a nonprofit or at your bank. Don’t forget to discuss potential tax issues with a financial advisor or attorney.
How do I start a scholarship fund in my name?
When you create a scholarship fund, you can decide what you want it to be called. If you’re going to start a scholarship in your name, the easiest way is to go through a scholarship management organization that will take care of creating, advertising, and accepting applications for your award.